Planning
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One year out from REGROUPEX 20, and there already isn’t a moment to lose!

A reunion is only as successful as the efforts of volunteers make it. Without your effort, REGROUPEX 09 and REGROUPEX 17 would not have been possible. REGROUPEX 20 depends on those of you that can step forward and pick up the load.

This is our first call for the volunteers that will form the REGROUPEX 20 Tiger Team. I have attached a list of responsibilities that we will need to address in order to successfully pull off REGROUPEX 20. Somebody, either me or you, has to take on these activities for others to enjoy the privilege of sitting around trading sea stories, memories, and bad jokes with shipmates from decades past, which, interestingly enough, turns out to be a lot of fun!

These positions/responsibilities form the REGROUPEX 20 Tiger Team. If you want to have some input into REGROUPEX 20, taking on one or more of these responsibilities guarantees it!

Stepping up here gives you a voice in most of the decisions made regarding the reunion, so if you want in, just say so. An email to me (use the Contact Us link on any page of the website) or Private Message (through my User Profile) to me will add your name to the list.

While we are on the subject, these are all volunteer positions. Short of a fleeting moment of glory with your name listed as an organizer of REGROUPEX 20, there’s not much in it besides the personal satisfaction of watching dozens of your shipmates from back in the day reconnect as if we stepped off the boat yesterday. Having been a part of organizing REGROUPEX 09 and 17, I will say without hesitation that the ‘Thank Yous’ of my shipmates and friends made it more than worthwhile!

Here’s the list, in no particular order:

 

Reception Coordinator:

Arranges reunion guest reception activity for location.

Designs, produces, and distributes Name/ID badges.

Coordinates with Registration Coordinator for current attendee list.

Communicates with membership/attendees through the Website Coordinator.

 

Hotel/Resort Coordinator:

Acts as hotel/resort Liaison.

Coordinates occupancy of hospitality suite/facility.

Handles suite related emergent issues.

Provides information regarding hotel/resort to www.ssn-680.org members through the Website Coordinator.

Communicates with membership/attendees through the Website Coordinator.

 

Alternative Lodging Coordinator:

Identifies other lodging opportunities for RV/travel trailer attendees, and for those seeking lower cost alternatives to the hotel/resort.

Communicates with membership/attendees through the Website Coordinator.

 

Food & Beverage Coordinator:

Coordinates with resort/hospitality suite manager to determine costs, limitations, and other restrictions on hospitality suite food & beverage service.

Communicates same to Tiger Team for decisions.

Coordinates with Ground Support Coordinator to arrange pickups and deliveries.

Communicates with membership/attendees through the Website Coordinator.

 

Transportation Coordinator:

Coordinates transportation for group events and individuals arriving and departing, where necessary.

Coordinates with Ground Support for resources.

Communicates with membership/attendees through the Website Coordinator.

 

Boat Tour Coordinator:

Coordinates with Navy PAO to schedule and arrange tour of an active U.S. submarine.

Determines access and security requirements and communicates those to the Tiger Team.

Receives tour members access and security information from Website Coordinator and confirms tour member access through the US Navy point of contact.

Coordinates with Ground Support for resources.

Communicates with membership/attendees through the Website Coordinator.

 

Event Coordinator:

Arranges events and activities for the www.ssn-680.org membership, which might include tours of submarines in port where applicable (coordinating with Boat Tour Coordinator), other Naval or military sites of interest, dinner(s), shopping/sight-seeing for spouses, etc.

Coordinates with USSVI Event Manager to minimize schedule conflict and take advantage of USSVI scheduled events, where applicable.

Communicates with membership/attendees through the Website Coordinator.

 

Sponsor Coordinator:

Coordinates sponsors within www.ssn-680.org membership.

Develops sponsors outside www.ssn-680.org membership as necessary when determined by the Tiger Team.

Communicates with membership/attendees through the Website Coordinator.

 

Ground Support Coordinator:

Coordinates local volunteers for logistical support.

Coordinates with Food & Beverage Coordinator to transport food and beverages to the hospitality suite.

Coordinates with Transportation Coordinator to arrange group transport to events as necessary.

Coordinates with Transportation Coordinator to arrange individual transport to and from airport as necessary.

Communicates with membership/attendees through the Website Coordinator.

 

Ground Support:

Provide ‘boots on the ground’ support at the request of the Ground Support Coordinator.

 

Public Communications Coordinator:

Manages all promotion outside the www.ssn-680.org website.

Writes articles for website and public reunion information sources.

Includes various websites, publications, newspapers, etc., that publish reunion information.

Communicates with membership/attendees through the Website Coordinator.

 

Ball Cap/Challenge Coin/Gift Bag Coordinator:

Coordinates with Tiger Team to determine ball cap design.

Arranges manufacture and delivery of ball caps.

Coordinates with Tiger Team to determine challenge coin design.

Arranges manufacture and delivery of challenge coin.

Coordinates with vendors willing to provide gifts for gift bag, if necessary.

Communicates with membership/attendees through the Website Coordinator.

 

Disconnected Shipmates Coordinator: (2 or more needed)

Uses information in the www.ssn-680.org database to contact shipmates previously registered but with inactive email addresses. (Those on the dink list!)

Will have special access to phone numbers and addresses.

Communicates with membership/attendees through the Website Coordinator.

 

Website Coordinator: Brad Williamson

Manages all communication using www.ssn-680.org website.

Communicates with membership/attendees through website posts, Facebook, newsletters, membership mailings, etc.

 

Registration Coordinator: Brad Williamson

Records and posts registrations

Collects money from registrations.

 

Treasurer: Brad Williamson

Maintains checking account for REGROUPEX 20.

Maintains accounting records of all financial transactions regarding REGROUPEX 20.

 

That’s it in a nutshell. We may need more, we might need less. Regardless, we need your help to make this a success. Let me know what you are willing to do.

Time to go big or go home!

 

 

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© 2019 Brad Williamson
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USS William H. Bates (SSN 680) Association
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